Processes and handles information and documents to maintain access to and security of database and record management systems.

Sorts information and documents for filing according to database and record management system protocols; classifies and codes information and documents for inclusion in database and record management systems; updates and modifies records; files information and documents in database and record management systems; identifies and retrieves information and documents for users; records file and document movements; labels storage locations, and assembles and labels new files; removes inactive and dead files.

• Indoor office environment which may range from a large corporate-type head offices down to a smaller sole-charge office.
• Works predominantly at office desks, usually with a computer workstation or at filing cabinets or other filing systems.
• Usually works in adequately heated, ventilated, clean and well-maintained spaces.

• Sedentary to light physical demand level.
• Employees spend the day constantly sitting at a workstation carrying out a variety of both manual and computerised filing tasks.
• Frequently stands and walks about the office to facilitate filing and the delivery of retrieved items to the requester.
• Stretching, twisting, and climbing may be required to access certain manual files.
• Lifting is not likely to exceed light physical demand levels.
• Repetitive arm hand and finger movements are constant when performing data-entry and data processing tasks.
• Bending, squatting or crouching is likely to be required occasionally to facilitate the filing and retrieval of manual files.
• Driving is not likely to be required.
• There will be frequent use of office hand-held objects such as pens, files, staplers, photocopiers, scanners, printer and computers. Employees will also need to operate printers, copiers and a range of other minor office equipment and refill paper trays and ink supplies.
• Mental skills necessary include organisation and communication.

There are no specific entry requirements (ANZSCO Skill Level 3). However, employers will typically be seeking people with at least a New Zealand Register Level 3 Certificate and good capability with clerical tasks.

There are opportunities for flexibility of movement.