Performs secretarial, clerical and other administrative tasks in support of managers, legal professionals and other professionals.

Liaises with other staff to arrange meetings, and to gain and provide information; prepares reports, briefing notes and correspondence, and proofreads work for typographical and grammatical errors; maintains appointment diaries and makes travel arrangements; processes incoming and outgoing mail, files correspondence and maintains records; answers telephone calls, responds to inquiries and redirects callers; takes and transcribes dictation of letters and other documents; greets visitors, ascertains nature of business and directs visitors to appropriate personal; may implement management decisions and maintain records of meetings; may handle bookkeeping and petty cash functions.

• Indoor office environment which may range from large corporate-type head offices down to smaller sole-charge offices.
• Works predominantly at computer workstations.
• Usually works in adequately heated and ventilated spaces.

• Sedentary role.
• Employees constantly sit at workstations operating computers and other related equipment.
• Occasionally stands and walks about the office.
• Stretching, twisting, climbing is not a significant component of the job.
• Lifting is not a significant component of the job.
• Bending, squatting or crouching is not a significant component of the job.
• Repetitive arm hand and finger movements are constantly required when carrying out word-processing or data entry tasks.
• Driving is not likely to be part of required work activities.
• Use of hand-held objects such as pens, calculators and staplers, as well as telephones will also be occasional to frequent. Employees will also need to operate printers, copiers and a range of other office equipment and refill paper trays and ink supplies. May also use dictaphones and take shorthand.
• Mental skills necessary include a high level of concentration, accuracy and organisation, planning, communication and decision-making.

An NZQF Diploma, or at least three years of relevant experience (ANZSCO Skill Level 2).

In some instances relevant experience and/or on-the-job training may be required in addition to the formal qualification.

There are opportunities for flexibility of movement.