Performs liaison, co-ordination and organisational tasks in support of managers and professionals.

Liaises with other staff on matters relating to the organisation's operations; researches and prepares reports, briefing notes, memoranda, correspondence and other routine documents; maintains confidential files and documents; attends meetings and acts as secretary as required; maintains appointment diaries and makes travel arrangements; processes incoming and outgoing mail, filing correspondence and maintains records; screens telephone calls and answers inquiries; takes and transcribes dictation of letters and other documents; may supervise other secretarial and clerical staff.

• Works indoors in offices of varying sizes and complexity.
• Work areas are adequately heated and ventilated offices.

• A sedentary physical demand level.
• Frequently sits at an office desk/computer workstation or in meetings with staff.
• Stands and walks about the office and/or organisation frequently to attend meetings, collect data and sort through and prepare mail.
• Stretching bending, twisting, climbing and lifting is not a significant component of the job.
• Bending, squatting or crouching is unlikely to be a significant component of this role.
• Repetitive movements of the hands and fingers are likely due to the operation of a keyboard and mouse, phones and writing instruments.
• Driving cars may be required occasionally but is not a significant component of the job.
• Use of hand-held objects and electronic equipment is frequent to constant and will involve the use of writing tools, telephones, faxes, computers, photocopiers, scanners, calculators and other general office equipment.
• Mental skills necessary include a high level of cognitive functioning with communication, listening, administration, organisational, financial and budgeting, problem-solving, planning and decision-making capabilities.

An NZQF Diploma, or at least three years of relevant experience (ANZSCO Skill Level 2).

In some instances relevant experience and/or on-the-job training may be required in addition to the formal qualification.

There are opportunities for flexibility of movement.